Part Time

Tribute Card Coordinator/Development Assistant (Temporary Full Time)

Ottawa Jewish Community Foundation 21 Nadolny Sachs Pvt., Ottawa ON

Position Summary:


Reporting to the Director of Development and the Campaign Manager, this position includes a wide range of organizational and administrative duties, which requires an efficient individual with superior organizational and communication skills, as well as the ability to work in a fast-paced environment. The applicant will work as part of a small team of professionals, focusing on the day-to-day administration of the Foundation’s Tribute Card Program, while assisting with other Foundation and Campaign administrative activities.


Qualifications and duties include:

  • Respond to telephone and electronic correspondence from donors, providing professional service to all callers/donors
  • Develop new business through outreach to new and potential Tribute card users for holiday cards
  • Assist with events as needed (i.e.: occasional need for after business hours


Foundation / Tribute Card Specific Responsibilities

  • Inputting of Tribute Card donation requests
  • Preparing Tribute Cards for distribution/ mailing
  • Preparing daily bank deposits and processing credit card payments
  • Preparing weekly donation summary reports for Foundation Finance Department
  • Summarizing Tribute Card donations for publication in the Ottawa Jewish Bulletin
  • Updating internal database for transactions, new fund accounts, address changes, etc.
  • Tracking and offering reminder services for regular Tribute Card donors 


Federation / Annual Campaign Responsibilities

  • Assist the Campaign Manager and Database Manager with all aspects of the Annual Campaign as required and as schedule permits
  • Provide administrative support as necessary to all staff in the Foundation/Federation office
  • Helps with donor stewardship
  • Other duties as assigned



  • Excellent interpersonal and customer service skills
  • Sales and business development skills and experience
  • Excellent time management skills
  • Knowledge of the Ottawa Jewish community would be an asset
  • Ability to maintain strict confidentiality
  • Experience in office administration functioning as a contributing team member.
  • Accurate keyboarding and efficient proofreading skills
  • Computer skills with advanced knowledge of Microsoft Office; experience with database and design software (e.g. Excel, Publisher, Adobe) an asset
  • Pleasant and courteous telephone manner with excellent verbal communication skills
  • Excellent knowledge and application of English grammar, spelling and punctuation
  • The successful candidate will possess a post-secondary education or equivalent related work experience in a busy office setting.